Finance

The Accounts Payable Specialist is responsible for the receipt, review, and entry of vendor invoices to meet tight deadlines and ensure compliance with a robust internal control structure. The incumbent ensures proper and timely payments by working closely with various teams and vendors within the organization.

Specialist I: Has 0-2 years of accounting or related experience, associate degree in accounting or finance-related field, or equivalent experience. Demonstrates knowledge of mathematical skills, clerical skills, and accounting skills. Can effectively manage, reconcile expenses, and prepare financial reports with account balances and other office records. 

Specialist II: Has 2-3 years of progressively complex experience in finance. Demonstrates knowledge and competence in technical areas of accounts payable principles. Cross-trained to handle all accounts accurately and with minimal billing issues, ensures transactions are timely and accurate, and that expenses are accurately coded and allocated. Reliable and able to work extra time as needed, manages employee and vendor database.

Senior Specialist: 4+ years of progressively complex experience. Demonstrates highly integrated knowledge and ensures the accuracy of reports, maintains accurate records, and guarantees the organizations invoices are up the date. Manages the companies expenses, financial records, and budgets through day-to-day financial transactions. Takes on additional responsibilities, responds to inquiries from vendors or employees, and researches and resolves concerns or discrepancies. Assists in employee recruiting, retention, and performance management.

The Cash Application Specialist is responsible for timely and accurately researching, reconciling, and posting high volumes of customer payments, including but not limited to checks, electronic fund transfers (EFT), ACH, wire, and credit cards, to their corresponding invoices and accounts as well as the financial book of record in accordance with established policies, practices, and procedures ensuring an accurate statement of organizational cash flow.

Specialist I:  Understands customer base and multiple billing systems. Able to analyze and post customer payments received through various payment channels. Prepares and maintains A/R data using excel spreadsheets. Prepares A/R account adjustments within the same division. Performs work under direct supervision. Resolves routine issues and problems, referring more complex issues on.

Specialist II:  Proficiency using NetSuite. Records financial entries related to A/R and non-customer related transactions. Researches and resolves customer account inquiries from internal stakeholders. Prepares customer account adjustments for multiple companies and ensuing general ledger entries through a manual or upload process. Balances lockbox customer payments and records general ledger enters through manual or upload process. Manages customer chargebacks through dispute management. Performs work under minimal supervision. Resolves moderately complex issues and problems, referring most complex issues on. Solid working knowledge of systems and processes to aggregate data in preparation of daily financial transactions posted to the general ledger.

Senior Specialist:  Understands all processes performed within the department. Mentors less experienced members of the team. Prepares and maintains reconciliation of lockbox and electronic payments. Process all required online customer payments and adjustments. Understands the financial and customer impact of department tasks. Provides information required for financial audit. Processes payments, adjustments, and reports for all billing systems. Provides support for the financial and SOX audit as requested. Performs work independently, resolving complex issues and problems. Thorough understanding of balance sheet account balance reconciliation by payment channel.

Division Accounting

The Staff Accountant prepares, analyzes, and reviews financial statements and activities using accounting principles and assists with budget and close processes, conducts internal audits and ensures proper documentation to track accounts payable.

Level 1: Demonstrates a general understanding of commodity pricing and the different types of commodities in the division’s inventory. Demonstrates to ability to participate in month end close processes such as post accruals pertaining to transactions that missed both month end deadlines, prepare balance reconciliations, prepare inventory calculations, and prepare revenue and tonnage entries. Demonstrates a general knowledge of programs such as NetSuite and Sofpak. Has the ability to locate and navigate through key statements on NetSuite. Is trained in the Operation of Sofpak billing processes and has knowledge of key reports and how to run them.

Level 2: Demonstrates the ability and confidence to actively use purchase orders in NetSuite. Demonstrates the ability to use master spreadsheets in Longview for Excel and is willing to learn to create ad hoc reports using analysis and reporting. Is able to complete invoice preparation. Can explain what makes up net revenue for hauling division operations and understands SOX controls related to hauling operations.

Home Office Accounting

The Staff Accountant will have responsibilities for general ledger financial accounting including month end close, financial reporting, fixed asset accounting, supporting accounts payable, supporting external and internal audit activities and various ad-hoc projects.

Level 1: Demonstrates a general understanding of generally accepted accounting principles in the U.S. relative to balance sheet, income statement and other comprehensive income accounts. Demonstrates to ability to participate in month end close processes such as the posting of allocations and accruals to proper G/L periods, prepare balance sheet reconciliations, post depreciation expense and various intercompany entries. Demonstrates a general knowledge and the ability to learn financial systems, including NetSuite and Coupa. Has the ability to locate and navigate through key reports in NetSuite. Is trained in all aspects of Coupa and has ability to resolve integration and invoicing problems.

Level 2: Demonstrates the ability and confidence to actively support users with purchase orders in NetSuite and Coupa. Demonstrates the ability to use master spreadsheets in Longview for Excel and is willing to learn to create ad hoc reports using analysis and reporting. Is able to independently support fixed asset transactions and complete monthly reconciliations. Competently manages prepaid expense tracking. Fully supports all audit requests, selections and reconciliations.

The Financial Analyst is responsible for performing quantitative analysis of information relating to corporate and department budgets, expenses, and other financial projects within the organization. The incumbent gathers and analyzes financial information along with other key performance indicators and data points to drive financial goals across the company and achieve sustained, year-over-year growth.

Financial Analyst I: Has 0-2 years of experience in financial analysis at a corporate level. Possesses solid working knowledge of financial analysis, annual budgets, and modeling. Adept at building effective, working relationships within the organization to get information and achieve collaborative results. Demonstrates an ability to provide clear recommendations for financial success based on research and analytical findings.

Financial Analyst II: Has 2-5 years of progressive experience in forecasting, financial analysis, statistical analysis, and other corporate finance functions. Possesses comprehensive knowledge of financial analysis and modeling. Has the ability to communicate effectively and collaborate with many different people, at various levels, across the organization.

Sr. Financial Analyst: Has 5+ years of progressive financial analysis experience. MBA, CFA, or CPA preferred but not required. Performs work with a high degree of latitude and possesses expert knowledge of financial analysis and modeling. Demonstrates an ability to lead tasks and projects that span the organization. Skilled communicator that displays a balance of financial expertise and stakeholder management skills, as well as the ability to establish goals toward long-term vision and drive team member performance. The incumbent provides leadership, coaching and/or mentoring to members of the finance team and the broader project team.